Member Services Data Manager | Accepting Applications

by WSHJA Member Services November 14, 2013 in Membership

As a member based association, WSHJA’s success is reliant on maintaining an accurate and robust record of its membership, so that it may deliver to its members all of the benefits associated with membership.

WSHJA is currently accepting applications for the position of Member Services Data Manager. This is a paid position under annual contract.  If interested in applying please send email to MemberServices@wshja.org.

WSHJA Member Services Data Management | Job Description

The WSHJA Member Services Data Management position is responsible for capturing, tracking and maintaining all membership and horse recording data, providing it in required format to support WSHJA’s delivery of membership benefits.

Essential Duties

1) Collect and process membership and horse recording applications submitted to WSHJA throughout the membership year.

2) Maintain Membership information (address updates, change between awards programs, answer questions regarding membership status)

3) Maintain member data in a manner that enables membership data to be provided as necessary in support of WSHJA’s member benefits including but not limited to:

  • Flying Changes Subscriptions
  • Prize List Mailings
  • Email and Postal Mail Communications
  • Awards Program Points Accrual

4) List creation and tracking (current members, past members, non-members, am/jr/pro/non-showing, training stables across WA, OR, BC)

5) Membership related communications including:

  • Email confirmations of membership and horse recordings
  • Generation and distribution of Membership Card
  • Posting of Membership Roster and Recorded Horse Roster
  • All correspondence directly pertaining to membership status or horse recordings

6) Beyond members, maintain data on:

  • Training Stables
  • Professionals (all regardless of membership status)
  • Extended Community (sponsors, fans, parents…)

7) Provide Membership Stat reports to Board on a regular basis.

 Detailed job description and desired qualifications.

WSHJA Member Services Data Management Job Description.docx (16.81 kb)

Mark Your Calendars | Important Dates

 

December 4th: WSHJA Annual Meeting. Hollywood School House Woodinville, WA

December 1st: 2014 Membership Year Begins . Renew early. Renew Online

January 11th: 61st Annual Awards Banquet . Maydenbauer Center Bellevue, WA

 

2014 WSHJA Shows

Spring National Inaugural Monroe, WA April 2-6, 2014

Spring National Hunter Horse Show Monroe, WA April 8-13, 2014

Spring National Jumper Horse Show Monroe, WA April 16-21, 2014

Evergreen Classic Carnation, WA August 6-10, 2014

Northwest Autumn Classic Monroe, WA September 10-14, 2014

October Classic Monroe, WA October 9-12, 2014

2012 Annual Members Meeting | RSVP today

The 2012 WSHJA Board of Directors cordially invites you to attend the Annual Members Meeting. Open to all Regular (WA State Residents) 2012 members, this is a once a year event for the membership to gather in the interest of making WSHJA all it can be for everyone involved!

 When | Wednesday November 28, 2012 from 6:30 PM to 9:30 PM PST
 Where |Redhook Brewery 14300 NE 145th St. Woodinville, WA

Come together with fellow members to;

•Get a brief recap of the 2012 year's activities
•Vote on proposed bylaw changes
•Elect 2013 Board Members

Please review the 2012 Annual Members Meeting Agenda for a listing of proposed bylaw changes. Voting must be done in person at the meeting.

2012 Annual Members Meeting AGENDA

Please review the 2011 meeting minutes, as you will be asked to approve them into record.

 2011 Annual Members Meeting Minutes

The meeting will take place in the Tour Gallery Room at Redhook Brewery. There will be hosted sodas and water, and a 'no host' cash bar as well as an assortment of appetizers.
 

Kindly RSVP by clicking on the link below.

YES,I'LL BE THERE

Sorry, can't make it this year

Sincerely,

2012 WSHJA Board of Directors

Your Input Is Valuable Your Involvement Is Impactful

As we head into the winter,  WSHJA is beginning the search for new board members. This is the time, for all members, new or old, to get involved.

Both during the show season and off, your WSHJA board has been striving to improve your experience as a WSHJA member. To that effect they have taken your suggestions and comments and made changes to your local shows – including rule changes impacting points, tickets for prizes and class expectations – such as all 3’0” classes and above being held in the indoor ring at Monroe. All of these changes (and more!) have come about due to member input and, as we look back over the year, we have the opportunity to revisit the shows – pros and cons – and continue to work toward an even better experience for next year. 

Sponsorship has been a large area for discussion. The WSHJA has representatives that are in charge of caring for, and catering to, sponsors at horse shows, as well as trying to elicit more sponsorships from the community. However, we face a challenge when it comes to encouraging sponsorships from outside of our local barns. As an industry, each of us needs to take this charge up on our own. We must, in order to continue to improve shows and increase an interest in our sport, bring sponsors in from outside of our smaller circle. Our shows offer several different layers of sponsorship, so there is something for everyone, and the more people from outside our show world that we can get involved, the more attendance, revenue and excitement we can generate.  Also keep in mind that WSHJA is a not-for-profit organization, which means all sponsorship monies go directly into the shows.

More...

2013 Membership Year Begins December 1st

by WSHJA Member Services October 12, 2012 in Membership

The WSHJA membership year begins December 1st, 2012 and runs through November 30th, 2013. Renew or join early to get a full year of benefits, including your FREE subscription to Flying Changes magazine! The sooner you renew or join, the sooner your membership is active and the sooner you can continue enjoying all that WSHJA offers you including;

  • Exclusive invitations to educational events, including judges’ clinics, trainer symposiums, and a range of lectures by locally and nationally renowned experts in a range of equestrian related fields.
  • The opportunity to participate in the WSHJA Annual Awards Program at either a National or State level, earning points accruing towards year end championships.
  • Access to WSHJA Scholarships to financially aid in attending Regional and National Finals.
  • A voice in the governance and shape of the hunter-jumper sport in Washington
  • Access to a thriving community of equestrians who share your interest and passion for the hunter/jumper sport.

WSHJA is offering 10% off your membership dues when you join/renew by January 1, 2013!  Beginning Nov 15th, go online at WSHJA.org to join or renew. Please note you will receive immediate confirmation of your payment and an email confirmation with membership card will be sent within one week. Paper applications take up to two weeks to process but all memberships are active the Monday prior to the date received.

First Rule In Winning: You’ve Got To Show Up

by WSHJA Member Services September 14, 2012 in Membership

It’s the show season, and, as you walk into the show office at your first show, you realize you forgot to renew your WSHJA membership. Hastily you drop everything into the mail or even manage to go online and submit it that way– but the show has already started. What about your points? Do they count from the moment you mail it, or when you hit the submit button online? Now, thanks to your WSHJA board members, and member feedback, the policy is to back date your membership to the Monday of the week you submit your forms – this means your points for that show will count for the week and you are on your way to earning that Year End Division Championship.

Did you know that if there weren’t enough horses in the first class of your division, the rest of the division wouldn’t count for points? Not anymore! Because of membership and the support of the board, this rule was changed and points were counted in all of the classes in which there were enough riders.

At the Northwest Autumn Classic you’ll see all classes - hunters and jumpers – that are over a 1.10M competing only indoors. This is another change – brought about by member input, and made realistic by the WSHJA board. Tickets for prizes – and a better selection of prizes – were also based on membership input, as well as putting a cap on add/scratch fees at WSHJA shows. All of these were changes that the WSHJA hopes will continue to improve your showing experience, and all of them are changes that came about from someone in the community requesting them.

These changes and more all had one thing in common – you. All of the rule changes came about due to membership comments and board participation – each one showing your direct impact on WSHJA and your showing experience. More...

Like WSHJA on Facebook

Now WSHJA has become even more social!  Like us on Facebook.com/WSHJA today!

Annual Meeting Agenda and Proposed Bylaw Changes

by WSHJA Member Services November 20, 2011 in Membership

The 2011 WSHJA Board sincerely hopes you will be joining us at the Annual Members Meeting, November 30th, 2011 at The Loft at Russell’s in Bothell, WA., at 6:30pm.  The Annual Members Meeting is open to all current Regular (WA residents) members and/or their parent representatives, and is your opportunity to review and vote on important matters of the Association.

Reminder: if you have yet to RSVP, please do so here: WSHJA 2011 Annual Meeting Event Reservation

We understand that it is a weeknight (school night and late night), so the Board pledges to keep it informative and moving along. You’ll be presented with:

  • A Year In Review and Open Forum, including horseshows, membership, financials
  • Vote on the proposed bylaw amendments
  • The Year Ahead and Open Forum, including the future of our shows particularly the Evergreen Classic
  • Final Vote on the 2012 Board Member election. Ballots will be available to those who wish to vote at the meeting.

Please review the supporting documents:

If you wish to receive any of the above documents in hardcopy, please notify memberservices@wshja.org. All documents also will be available at the annual meeting.

 

2012 Member Registration Now Open

by WSHJA Member Services November 11, 2011 in Membership

WSHJA is now accepting new applications and membership renewals for the 2012 show season.  A reminder: if you join or renew on or before December 31, you qualify for a 10% discount on both your membership and horse registration!

To get started with your new WSHJA membership, see our membership sign-up page and apply today!

Note: the online membership and horse rosters will reflect the 2011 season until after the close of the current year on November 30.

59th Annual Awards Banquet & Silent Auction, Saturday January 14th, 2012

award-cupJanuary 14, 2012: save the date!  Invitations will go out December 1st, 2011.

Each year, the Washington State Hunter Jumper Association holds its Annual Awards Banquet to celebrate the accomplishments of its member riders and horses. Awards in both the WSHJA State and National Points Programs are presented.

Winning can be attributed to many hours of hard work and training, early mornings in the saddle, and the untiring support of family, friends and trainers. And of course, none of it would be possible without the fabulous horses that we ride. The WSHJA Annual Awards Banquet is our way of bringing the membership together to celebrate the love of the sport and the love of the horse!

This year’s banquet is being held in the Meydenbauer Center in Bellevue Washington.